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Remote Dictation
How would you like to be able to pick up the telephone / mobile phone / talk into your PC microphone and dictate your work?
How would you like to stay in your office/home /car etc without moving and be able to send that work to your own personal secretarial service?
With Remote Dictation you can do just that! You can use it in one of two ways:
Anywhere from a phone:
- Call (02) 9232 0930 and then put in 1000 as your User ID and Password/security code and 1000 as your security code.
- You can use this number at any time for demonstration/trial purposes and Marsha Lake Secretarial Services would welcome anyone who would like to 'try it out'!
- Thereafter a "personalised four digit number" will then be allocated to you for future use. For added security, the Password/Security Code can be changed at any time by you.
- "Confidentiality" is assured each time you use the Remote Dictation system.
Basic Steps to Use Telephone Remote System
The system provides a lot of prompts but the basics are:
- Press 1 to start a job
- Press 8 to pause job and then press 1 to resume job
- Press # to finish a job.
- To listen to last part of job press 7 (normal rewind) and then 2 to play or press 8 to pause
- If you want a fast rewind press 77 then press 2 or press 8 to pause
- Press 777 to go to start of job, and then 2 to play or press 8 to pause for editing purposes.
- For fast forwarding the number 9 is used (in the same way as the 7). 2. Using your PC as a Dictaphone
The website is: http://www.winscribe.com
Follow the prompts for more information.
How it works
The author creates a wave file on a computer which is similar to the sort of files which are created by "message banks" or "voice mail".
They are like a cassette or recording except that they are created digitally and recorded the same way on a computer hard drive.
That wave file can be accessed by Marsha Lake Secretarial Services using software to transfer the wave file to their own computer where the software allows the typist to listen to the wave file.
Marsha Lake Secretarial Services then types up the wave file in Word / Excel / Power-point etc.
The file can then be e-mailed to the author for editing, forwarding or printing out.
Questions
Does it cost me anything to download the software?
No.
How secure is this remote system?
Extremely secure. All the information is stored in a large server and Marsha Lake Secretarial Services is able to 'access' these files at anytime. As soon as you put down your phone/log off the computer, Marsha Lake Secretarial Services has the 'file' immediately. Because each 'author is allocated their own four digit number, confidentiality is guaranteed.
How clear is this remote system?
Very clear. It is just like speaking to another person on the telephone
Is it faster than a Dictaphone/transcribing system
Yes it is.
What is the cost of using the system
The cost varies depending on the services you require and the complexity of the finished project. We will provide you with a competitive quotation after we have spoken to you and fully understand your requirements.
BENEFITS OF USING THE REMOTE SYSTEM
- You don't have to deliver/courier the tape to Marsha Lake Secretarial Services
- As soon as you 'dictate' it is transferred immediately' to Marsha Lake Secretarial Services
- Everything can be done "electronically" - if you wish ring / email Marsha Lake Secretarial Services to advise of incoming work, to ensure the work is completed within the timeframe.
- Confidentiality is the major focus of the remote system and you can be assured that once you have been supplied with your "own four digit number' this remote system is secure.
- It will be very cost effective because of the easy and clear dictation; therefore transcribing is very quick and efficient.
For more Information Contact Marsha Lake or call her on (02) 9417 6087
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